How to Change Profile Picture on Google Workspace as Admin

Google Workspace, formerly known as G Suite, is a suite of productivity tools that allows businesses and organizations to collaborate, communicate, and manage their operations. As an admin in Google Workspace, you have the ability to control user settings across your domain, including their profile pictures (PFPs). Changing a user’s profile picture can help maintain a professional appearance and improve communication within the organization.

In this article, we will walk you through the steps to change a profile picture for any user in your Google Workspace domain as an admin.

Step-by-Step Guide

1. Sign In to Google Admin Console

   • Open your web browser and go to admin.google.com.
   • Enter your admin credentials to sign in to the Google Admin Console.

2. Navigate to User Management

   • On the Admin Console homepage, locate and click on the “Users” section. This will open the user management interface where you can manage user accounts within your organization.

3. Search for the User

   • In the Users section, use the search bar to find the user whose profile picture you want to change. You can search by the user’s name, email address, or other identifying information.

4. Select the User

   • Once you find the user, click on their name to open their account settings.

5. Change the Profile Picture

   • In the user’s profile settings, locate the Profile Picture section.
   • You will see an option to “Change Picture”. Click on this option.
   • You can either upload a new image from your device or choose from existing pictures if available. Google recommends using a square image for the best results (minimum size of 96x96 pixels).
   • After selecting or uploading the picture, click “Save”.

6. Inform the User (Optional)

   • After changing the profile picture, you may want to notify the user so they are aware of the update. You can send them an email or notify them directly.

7. Verify the Change

   • To verify that the change has been applied successfully, you can check the user’s profile from the Admin Console or ask the user to confirm if the new profile picture is visible in their Google Workspace apps (like Gmail, Google Meet, etc.).

Additional Tips

• Profile Picture Visibility: Keep in mind that the profile picture will be visible across various Google Workspace services, such as Gmail, Google Calendar, and Google Meet, to colleagues and collaborators.
• Default Profile Pictures: If a user has not set a profile picture, Google will automatically display a default avatar with their initials.
• Batch Changes: If you need to change profile pictures for multiple users, you can use the Admin SDK or third-party tools to automate the process.

Conclusion

Changing a user’s profile picture in Google Workspace is a simple task for admins. By following the above steps, you can ensure that all users have the correct and professional profile pictures displayed across the organization's Google Workspace apps. This can help foster a more personalized and professional communication environment.